Projects in Lieu of Theses (PILOTs)

In 2009, the IR@UF began to host projects in lieu of theses (PILOTs) and non-thesis terminal projects. These projects fall outside the normal processing of the Graduate Editorial Office, and the Libraries work directly with the colleges and departments to load these items. PILOTs often include non-traditional formatting and/or audio, video or other types of files beyond simple text files.

Please contact your departmental advisor or the Theses and Dissertations Project Manager with any questions.

PILOTs by Department in the IR@UF

Submission Guidelines for Projects in Lieu of Theses

For materials to be processed into the IR@UF, all program requirements apply as well as the technical requirements listed below. Please note that non-project theses and dissertations go through the Graduate Editorial Office and are submitted electronically through an alternate process. Requirements for projects-in-lieu-of to be processed into the University of Florida Digital Collections include:

    1. Project-in-lieu-of-thesis must be turned into the graduate advisor for the department.
    2. Project-in-lieu-of-thesis must be turned in with a signed Grant of Permissions: Internet Distribution Agreement; in some cases, you might receive an email message from your department to which you can reply to state your acceptance of the distribution terms.
    3. If copyrighted materials are included, the project-in-lieu-of-thesis must be turned in with a signed letter of permission to quote or reproduce copyrighted material. If you have any questions about copyright and your project, please contact
    4. File formats should conform to the acceptable ETD formats list.

    For a printable guide to preparing your PILOT, please see Recommendations for the Preparation of Projects in Lieu of Theses.

    Your title page should include the following information: Title, Author, Year of Publication, Name of Degree, and Faculty Advisor(s). For a sample template, please download the Word template for PILOT title page.

History of PILOTs in the Libraries

In 2009, a subcommittee of the Electronic Theses and Dissertations Committee met with faculty and staff from the College of Fine Arts and the College of Design, Construction and Planning. The subcommittee addressed the need to fill the gap in digitizing terminal projects in programs within these colleges. Because these students produce projects rather than standard theses, they fell outside the normal processing of the Graduate Editorial Office (which is responsible for supporting most electronic theses and dissertations at UF). In an effort to better serve students working with alternative theses projects, the University of Florida Digital Collections began to accept copies of these projects for inclusion in the Institutional Repository at the University of Florida in Spring 2009.